IT Needs for Research Travel

April 11, 2023, 2:00 p.m. PDT

Description

How do we address IT needs to ensure our research is successful when traveling? Especially when the research relies on more than just packing the right chargers. Research IT can be hard enough, before working with equipment or data beyond the campus boundary. We’ll cover some general recommendations and share some of the challenges other researchers have experienced.

Recording

Topics

• IT planning for each phase of travel:
  • Before
  • During
  • After
• Foreign vs. domestic travel considerations
• Special cases
  • Export Control
  • Field Research

Presentation & Notes

• Background & Discussion Topics
• Attendees & Notes

Location

This meeting was hosted on Zoom.

Host & Presenters

• Rick Wagner (UCSD Research IT)

Resources

Guidance & Recommendations

UCSD, UCOP, and EDUCAUSE have published general recommendations about cybersecurity and travel. While these recommendations focus on cybersecurity, many will help protect against accidents or other events.

• UCSD International Travel Cybersecurity
• UCSD Research IT Best Practices When Traveling
• UCOP Traveling with Electronic Devices and IT Guidance
• EDUCAUSE How to Protect Your Data and Devices While Traveling with Tech
• EDUCAUSE Security Tips for Traveling at Home and Abroad

Export Control

Some devices and data may fall under export control.

• See the export control FAQ section “Travel Abroad”
• PDF: What you need to know

Field Research

Safety plans for field research may require IT considerations, like having backup communication or network channels.

• UCSD: Field Operational Planner and Field Safety
• SIO: Field Research Safety Planning Requirements
• UCOP: UC Field Research Safety Manual

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